Officials Checklists
The following are checklists for officials of various types based on the stage of the meet.
Prepare ahead of each meet...
Meet Director
- Schedule, draw, and officials' room assignments
- Include all details on the officials' version
- Exclude from the coaches' version:
- Quiz start times for all but the first quiz after a break
- Officials' room assignments
- Scoresheets with team and quizzer names inserted
- Roster of registration data
- Google Chromecast device
All the above documents should be both printed for each room and included in the shared Google Drive for all officials.
Pack to bring to a meet...
All Officials
- Laptop with wifi capability
- Extension cord
- If your power cord is 3-prong, ensure you have a 3-prong to 2-prong converter
- Network hotspot or cell phone network bridge (if available)
- Cell phone with camera (if available)
- Audio recording device (if available and you've decided not to use your laptop)
Meet Director
- Printer and blank paper
- Auxillary wifi networking system (1 hotspot + 3 repeaters)
Setup up at the meet...
All Officials
- Setup laptop and any other electronic equipment
- Connect to a "Shafer Node" repeater (and ask Meet Director for password)
- Prefer strongest node (and ask Meet Director for signal strength recommendation)
- Prefer 5Ghz to 2.4Ghz if both options are available
- Open a copies of the:
- Verify you are synchronizing Google Drive correctly, or at least, that you can access the Google Drive shared folder for officials
Meet Director
- Auxillary wifi networking system should always be setup and tested; assume primary wifi will fail
- Locate best place for hotspot
- Individually boot each repeater with hotspot nearby and test access points
- Position hotspot in its best place
Quizmaster
- In CBQZ:
- Login
- Always double-check on main page the following selections:
- Quiz program
- Material set
- Questions set
- Switch to Quiz Room
- Set "Meet Name"
- Set "Room" to correct room
- Ensure "Official Quiz" is checked
- Verify "Question Types" setting is correct
- The default setting is probably correct...
- However, verify that it's correct before proceeding
- Select chapter distribution and weighting of last chapter set
- Ensure all chapters up through the current chapter are checked
- Ensure that "Chapter Weighting" is set to the same number of chapters that were added to the material since the previous meet, and the weight is set at 50%
Remember during the meet...
Quizmaster
- In CBQZ, prior to each quiz:
- Switch to Quiz Room
- Verify "Room" set correctly
- Verify "Quizmaster" set correctly
- Ensure "Official Quiz" is checked
- Set "Scoring and Teams/Quizzers" data
- At the close of each quiz: Remember to click "Close"
Scorekeeper
- Prior to each quiz, ensure scoresheet is correct and fully ready
- When filling out scoresheets:
- Fill in Team Name, Raw Points, and Team Points in the top right corner of the scoresheet
- Fill in the Correct and Incorrect counts for each individual quizzer. Please do not write anything if the value should be zero (if a quizzer get 0 right and 0 wrong, you can leave their cells completely blank)
- Fill in Quiz Number, Room Number, QM Name, SK Name
- At the close of each quiz, send a picture of the scoresheet to the Head Statistician by at least one of
these means:
- Email stats@pnwquizzing.org
- Facebook Message
- Google Drive shared folder for officials
- Scoresheets stay in each room during the meet; they're brought to room 1 before the close of the meet
Take care of at the close of the meet...
Meet Director
- Collect all paper scoresheets for archival