Virtual Quizzing

The purpose of "virtual quizzing" is to support the core mission of Bible Quizzing: encouraging memorization of Scripture. It's a shadow or an echo of in-person Quizzing, missing much of the valuable aspects of in-person quizzing; however, in extrodinary times when it's impractical or impossible to gather together for in-person, traditional quiz meets, virtual quizzing can serve as a "better than nothing" subsitute. Virtual quizzing tries to capture as much of the quizzing experience as possible; however, there's much it can't replicate.

The following are the specific processes and rules that need to be followed for virtual quizzing. These are all considered overlays to the existing processes and rules of traditional quizzing. Begin first with the set of rules for your juristiction. For example, if quizzing at the Internationals level (also referred to as "Internetionals"), begin with the most current CMA rulebook, then apply the following as overrides.

Required Equipment

To participate, each quizzer most use a desktop or laptop with a mic. 2 or more quizzers cannot effectively share the same device. It's strongly recommended though not required that each quizzer use some sort of headphones or audio ear pieces. It's theoretically possible to use a smart phone or tablet as a quizzer, but it's significantly more difficult.

Coaches are encouraged to use their own devices; however, if a coach is in the same physical location as a quizzer on the coach's team, it's theoretically possible for the coach to share the quizzer's device, though this will require the coach and quizzer to work out a means by which the coach can quickly unmute to call a timeout or substitution.

For spectators, any web-enabled device should work fine.

Process

Meet Coordination and Discussion

Everyone involved in the virtual quiz meet (quizzers, officials, coaches, spectators, etc.) should join the Bible Quizzing Slack forum. If you need an invitation for access, contact Gryphon. Change your display name in Slack to "Firstname Lastname (DISTRICT)". For example: "Gryphon Shafer (PNW)".

Once signed in, join the #virtual-meet channel. This is a chat location area for the meet itself, almost like room 1 during a break in quizzing. Announcements will happen in the #virtual-meet channel. If you need help with anything meet-related, please ask in this channel. Those who are able to render assistance, please do so. Non-meet general chit-chat should happen in the #general channel or elsewhere.

There will also be a #virtual-meet-rooms channel. This channel will consist of a listing of the current active quiz rooms and links to access each. Please do not write anything into the #virtual-meet-rooms channel unless it is to correct any inaccurate or outdated information.

Entering Quiz Rooms

Prior to a each quiz starting, a short announcement will be made in #virtual-meet (and copied to #virtual-meet-rooms) with a link to the Zoom and the teams involved. When the announcement happens, everybody with interest in that quiz should join the Zoom.

Once connected to the Zoom room:

Quiz Operation

Prior to each question:

During the question preamble, the quizmaster will press enter upon the final call of "question". When a quizzer wants to signal a jump, they press enter (which will result in their bib number displaying to the quizmaster). The quizmaster's display ordering is the only official ordering for jump win criteria.

Quizzers: Only click enter if you are actively attempting to win the jump. (As in, don't jump a second after the first jump, just to signal that you're participating.)

Rules

There are some exceptions and special cases rules for virtual quizzing.

Bonus Questions
Bonus questions will be jumping team bonus questions. Consequently, coaches are not required to prepare and submit team lineups.
Acting Captains
If a captain is not connected to the Zoom or is unable due to a technical problem to speak in the Zoom, the co-captain is acting captain. If both captain and co-captain are such a state, any other quizzer on the team may act as captain.
Timeouts
A quizmaster will use the breakout rooms feature in Zoom to allow for timeouts.
Substitutions
Substitutions requiring a timeout may happen between questions in the same way as an error-out or quiz-out substitution happens. In other words, there is no requirement to call a timeout, though the option to do so still exists.
Challenging
To challenge, the quizzer acting as captain should unmute and say "challenge" every second until recognized by the quizmaster. This is purely a signal to the quizmaster of the intent to consider challenging. It's not a challenge in and of itself. The quizmaster gives the quizzer time to consider the challenge, and the quizzer may then elect to ask "may I challenge" or respond with "withdraw". A withdrawn "challenge" signal is not considered a challenge.
Protests
Protests are allowed as normal with the exception of anything related to equipment malfunction or network/software problems. A coach may protest following the ruling on a challenge and prior to the next question type being called.

Back-Channel Conversations

Back-channel conversations are prohibited between quizzers who are quizzing. Communications in the Zoom chat window are limited to only those which would be considered acceptable to be done loudly in a physical room at an in-person quiz meet.

Back-channel conversations are permitted between any coaches, inactive (subbed-out) quizzers, and spectators so long as these take place outside the Zoom "room".

Back-channel conversations are permitted (and encouraged) between the officials.

Quizmaster is Master of the Quiz

Though virtual quiz meets have been repeatedly successful, their implementation is still new. We are all still learning. Therefore, there may be unforeseen situations in that arise in a quiz when a quizmaster will need to make up a rule change on the spot to resolve matters. Quizmasters are granted that authority but are cautioned to use it sparingly if at all and with extreme care toward fairness.

It's encouraged but not mandated that quizmasters attempt to resolve all rulings solo for time efficiency.

Officials' Technical Setup

A designated official from each virtual "room" (likely but not necessarily the quizmaster) will be responsible for setting up a Zoom conference for each quiz in his or her virtual "room." The following are the recommended settings for the Zoom user account (set in settings under the user account):

Links to these Zoom conferences should be posted in the #virtual-meet channel and kept current in the #virtual-meet-rooms channel. It's recommended the room creator/owner post in #virtual-meet, and a meet administrator update #virtual-meet-rooms. These link posts should include all Zoom connection information including ID and password. An easy way to get this is from within Zoom, select Manage Participants and click the Invite link followed by the Copy Invitation button.

All officials and meet administrators should be part of a private #officials channel for any necessary back-channel discussions.

Zoom "Room" Setup Instructions

The meet administrators will provide each room staff with credentials to a Zoom account for the meet.

  1. Visit the Zoom web site
  2. Click "Sign in" near the upper-right of the page and sign in
  3. Click "Host a meeting" (with video on) near the upper-right of the page
  4. Join with computer audio (if presented the choice)
  5. You may need to move your mouse cursor over the video screen to see the menu at the bottom
  6. Click the "Start Video" option in the lower-left of the screen
  7. Click the up arrows to the right of the "Mute" and "Stop Video" buttons and set settings as desired
  8. Click the "Manage Participants" (to open the participants pane)
  9. Click the "Chat" button (to open the chat pane)
  10. Adjust the window and pane sizes to your preference
  11. Set your official name
    1. In the participants pane, mouse over your account's name
    2. Select the "More" then "Rename" option (when each appears)
    3. Change your name as prescribed in the Virtual Quizzing rules
    4. Turn off "Remember for future meetings" option
  12. Click the "Breakout Rooms" button/icon
    1. Create 3 rooms with assignment done manually
    2. Hover over each room name and rename it to the team name
    3. Assign quizzers to these sub-rooms as they arrive
  13. Follow any other Virtual Quizzing rules or procedures

Quizmasters, as quizzers arrive:

It's recommended that the official that manages the Zoom room enable (in settings) the meeting timer because at 40 minutes, the meeting will end. Be sure to keep the quiz under 40 minutes. When complete with the quiz, be sure to end the meeting, not just exit.